How To Use Microsoft OneDrive

Owned by Paul Smith
Last updated: Sept 27, 2024
2 min read

What is OneDrive?

OneDrive is a cloud storage service developed by Microsoft that allows users to store, access, and share files from any device with an internet connection.

Think of it as your virtual filing cabinet, where you can securely store documents, photos, videos, and more, without taking up space on your device’s hard drive.

Each Millikin University Student, Staff, and Faculty Member has 5TB of OneDrive Cloud Storage Space available for them to use as needed.

Key Uses of OneDrive:

File Storage and Backup: OneDrive provides a secure place to store your files. The desktop client can be configured to automatically back up your data, ensuring you don’t lose important documents, photos, or videos.

File Sharing and Collaboration: You can easily share files and folders with others, allowing for seamless collaboration. Multiple users can work on the same document simultaneously, making it ideal for team projects.

Access Anywhere: With OneDrive, you can access your files from any device—whether it’s a computer, tablet, or smartphone. This flexibility ensures you always have your important files at your fingertips.

Sync Across Devices: The OneDrive client can sync your files across all your devices. Any changes made to a file on one device are automatically updated on all other devices.

Integration with Microsoft 365: OneDrive works seamlessly with Microsoft 365 (formerly Office 365), allowing you to save and access your Office documents directly from the cloud.

How To Sign In & Use OneDrive:

  1. Open your web browser (Google Chrome, Firefox, Etc.) and go to OneDrive: https://onedrive.com/

  2. Click on Sign in and enter your Millikin Email Account Credentials.

Upload Files and Folders:

  1. Once signed in, click on the Upload button.

  2. Select Files or Folder from the dropdown menu.

  3. Choose the files or folders you want to upload from your device.

Create New Files and Folders:

  1. Click on the New button.

  2. Select the type of file you want to create (e.g., Word document, Excel workbook, etc.) or choose Folder to create a new folder.

Organize Your Files:

  1. To move or copy files, right-click on the file or folder and select Move to or Copy to.

  2. Choose the destination folder.

Share Files and Folders:

  1. Right-click on the file or folder you want to share and select Share.

  2. Enter the email address of the person you want to share with and set the permissions (view or edit) as needed.

Access Your Files Anywhere:

Having Issues or Want to Learn More about OneDrive?

Microsoft has additional documentation and support guides available on their website here: https://support.microsoft.com/en-us/onedrive