Microsoft Teams Meetings

Schedule a meeting

Your calendar in Teams is connected to your Outlook calendar. In other words, when you schedule a meeting in Outlook, it'll show up in Teams, and vice versa.

Every meeting scheduled in Teams is automatically made into an online meeting.

There are several ways to schedule a meeting once in Teams:

Go to Calendar on the left side of the app and select New meeting in the top right corner.
Select a range of time in the calendar. A scheduling form will pop open.
Select Schedule a meeting in a chat (below the box where you type a new message) to book a meeting with the people in the chat.

The scheduling form is where you'll give your meeting a title, invite people, and add meeting details. Use the Scheduling Assistant to find a time that works for everyone.

Once you're done filling out the details, select Save. This will close the scheduling form and send an invite to everyone's Outlook inbox.

Invite people outside your organization

Teams lets you invite people outside your organization, including those who don't have a Teams license. You'll need their full email address to invite them.

Go to where it says Add required attendees. If anyone is an optional attendee, select Optional
Type the person's full email address (ex: Joe@example.com).
Select Invite. They'll receive an email with a link to the meeting.

Outlook Plugin – Show Outlook Teams Icon

Meet Now feature in Desktop app Join and Invite

Click chat Select a name launch a call

Joining a Teams meeting:

All you need to join a Teams meeting is a link. Select Join Microsoft Teams Meeting in your meeting invite to be taken to a page where you can choose to either join on the web or download the desktop app. If you already have the Teams app, the meeting will open there automatically.

Team Meetings Recordings:

As of August 2021, all recordings are now saved to OneDrive and SharePoint.