Teams Meetings Recordings

Owned by Amy Brilley (Deactivated)
Jan 03, 2022
2 min read

Start recording

When you start recording a meeting, you also turn on live transcriptions (if your IT admin allows transcriptions).

  1. Start or join the meeting.

  2. Go to the meeting controls and select More actions More options button > Start recording.

    Image shows how to start a recording in a Teams meeting.

    Everyone in the meeting gets notified that recording and transcription have started.

    Image showing the full notification you see once you start recording a Teams meeting.

    Notes: 

    • You can't make multiple recordings of the same meeting at the same time. If one person starts recording a meeting, that recording will be stored on the cloud and available to all participants.

    • Meeting participants have the option of viewing the transcription during the meeting.

Stop recording

  1. Go to the meeting controls and select More actions More options button.

  2. Choose one of the following:

    • Stop recording: Stops the recording and live transcription.

    • Stop transcription: Stops just the live transcription. The recording continues until you select Stop recording.

Find recordings

Recordings are available in different places depending on the type of meeting.

  • The recording is processed and saved to SharePoint if it was a channel meeting or OneDrive if it was any other type of meeting.  

  • The meeting recording shows up in the meeting chat or channel conversation (if you’re meeting in a channel).

Note: For now, guests and external attendees can view the recording only if it's explicitly shared with them. 

Who can start or stop a recording?

Anyone who meets the following criteria can start or stop a recording, even if the meeting organizer isn't present.

  • Has one of the following licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.

  • Has recording enabled by an IT admin.

  • Isn't a guest or from another organization.


Type of user

Can start recording?

Can stop recording?

Meeting organizer

  • Yes

  • Yes

Person from same org

  • Yes

  • Yes

Person from another org or company

  • No

  • No

Guest

  • No

  • No

Anonymous

  • No

  • No

Notes: 

  • Recording continues even if the person who started the recording has left the meeting.

  • The recording stops automatically once everyone leaves the meeting. If someone forgets to leave, the recording automatically ends after four hours.

  • If one of the participants has a policy for compliance recording, the meeting will be recorded according to the policy even if that participant is from another org.